A busy working day often brings with it a storm of emails. Statistics show that professionals receive around 25 business emails a day. If you find yourself in this stream, you are not alone.

Companies need to ensure that their employees can react quickly, write clear messages and make important information easily accessible.

Innovation in corporate communications:
Writing emails twice as fast in Outlook

Have you thought about how much time you could save if every email response was up to 50% more efficient?

Let's assume that your company has around 200 employees who receive an average of 25 business emails a day and need around 10 minutes for each reply.

Handling the same quantity of emails with less workforce

Does that sound interesting to you? Then get to know the other advantages of primedocs template software for Outlook.

In addition to increasing efficiency, the primedocs template software offers even more

• Consistency in brand appearance
• Maximized administrative efficiency and cost reduction
• Highly professional, attractive, trustworthy brand identity
• 100% user-friendly
• Reduced, minimal IT-support efforts

A "must have" for digitized companies: primedoc's template software instead of Microsoft Office standard functions

Previous sections show that the use of primedocs template software leads to significant efficiency gains when composing emails.

Standard Outlook functions vs. primedocs Outlook module

What specific differences are there in practice when using primedocs instead of the conventional standard Microsoft Office functions in Outlook?

Outlook feature	Outlook without primedocs template software	Outlook with primedocs template software
CI/CD conform	No	Everything automatically 100% in the corporate design, e.g. only desired fonts, colors, formatting, etc.
Management of templates and text modules	Individual, local and manual	Centralized via an admin area, which ensures that it is always up to date
Browsability of templates	Fairly difficult	Fast and easy
Authorization system for templates	No	Yes
User profiles for different sender blocks	No	Yes, your employees with multiple functions can easily select multiple profiles
Time-controlled marketing campaigns in the address block	No	Yes
Central management of signatures (sender block)	Manually	Yes, all emails from all employees are sent "in one go"

 

Manual building blocks vs. primedocs text blocks

Another example of the above scenario are the so-called text modules or text fragments that can be used repeatedly in Outlook.

The following distinction is made in terms of functionality:

• Outlook building blocks: Microsoft Outlook offers the option of working with "manual building blocks". This is a function integrated into the Microsoft Office package that any user with the standard Microsoft Office package can use.
• primedocs text blocks: primedocs goes further than manual building blocks; by installing the template software, it offers intuitive text blocks that are easy to use via drag & drop.

Here is an overview of all the differences between Outlook manual building blocks and primedocs text blocks:

Digital transformation with Microsoft Outlook

A step-by-step introduction of the template software promises a considerable increase in your efficiency with minimal setup effort.

This investment not only has a long-term positive effect on your employees by increasing their satisfaction, but also makes a significant contribution to the overall performance of your company. primedocs gives you a decisive advantage in the digital transformation of your corporate communications.

Are you ready to take advantage of primedocs? Let's bet that our template management software will quickly become an indispensable resource for your employees.

Start now and experience the comprehensive benefits for yourself!