A busy working day often brings with it a storm of emails. Statistics show that professionals receive around 25 business emails a day. If you find yourself in this stream, you are not alone.
Companies need to ensure that their employees can react quickly, write clear messages and make important information easily accessible.
Innovation in corporate communications:
Writing emails twice as fast in Outlook
Have you thought about how much time you could save if every email response was up to 50% more efficient?
Let's assume that your company has around 200 employees who receive an average of 25 business emails a day and need around 10 minutes for each reply.
Handling the same quantity of emails with less workforce
| employees | 200 |
| number of e-mails per day | 25 |
| total all emails for your company | 5'000 |
| time to reply to these e-mails (10min) | 50’000min / 833 working hours |
| 50% increase in productivity using the primedocs template software | 416 working hours saved |
Does that sound interesting to you? Then get to know the other advantages of primedocs template software for Outlook.
In addition to increasing efficiency, the primedocs template software offers even more
- Consistency in brand appearance
- Maximized administrative efficiency and cost reduction
- Highly professional, attractive, trustworthy brand identity
- 100% user-friendly
- Reduced, minimal IT-support efforts
A "must have" for digitized companies: primedoc's template software instead of Microsoft Office standard functions
Previous sections show that the use of primedocs template software leads to significant efficiency gains when composing emails.
Standard Outlook functions vs. primedocs Outlook module
What specific differences are there in practice when using primedocs instead of the conventional standard Microsoft Office functions in Outlook?
Outlook feature |
Outlook without primedocs template software |
Outlook with primedocs template software |
|
CI/CD conform |
No |
Everything automatically 100% in the corporate design, e.g. only desired fonts, colors, formatting, etc. |
|
Management of templates and text modules |
Individual, local and manual |
Centralized via an admin area, which ensures that it is always up to date |
|
Browsability of templates |
Fairly difficult |
Fast and easy |
|
Authorization system for templates |
No |
Yes |
|
User profiles for different sender blocks |
No |
Yes, your employees with multiple functions can easily select multiple profiles |
|
Time-controlled marketing campaigns in the address block |
No |
Yes |
|
Central management of signatures (sender block) |
Manually |
Yes, all emails from all employees are sent "in one go" |
The standard functions of Outlook are not sufficient to achieve a significant increase in administrative efficiency.
Manual building blocks vs. primedocs text blocks
Another example of the above scenario are the so-called text modules or text fragments that can be used repeatedly in Outlook.
The following distinction is made in terms of functionality:
- Outlook building blocks: Microsoft Outlook offers the option of working with "manual building blocks". This is a function integrated into the Microsoft Office package that any user with the standard Microsoft Office package can use.
- primedocs text blocks: primedocs goes further than manual building blocks; by installing the template software, it offers intuitive text blocks that are easy to use via drag & drop.
Microsoft Office building blocks |
primedocs text blocks |
|
|
|
Here is an overview of all the differences between Outlook manual building blocks and primedocs text blocks:
Outlook feature |
MS building blocks |
primedocs text blocks |
| Save a frequently used text | Yes | Yes |
| Drag & drop | No |
Yes |
| New modules with just a few clicks | No |
Yes |
|
Sharing text blocks with |
Difficult |
Yes |
| Easy-to-use selection of existing modules | No |
Yes |
| Centralized storage on server | No |
Yes |
| Various access rights | No | Yes |
| Setting favorites | No | Yes |
More efficient corporate communication: Digital transformation with Microsoft Outlook using primedoc's template software
A step-by-step introduction of the template software promises a considerable increase in your efficiency with minimal setup effort.
This investment not only has a long-term positive effect on your employees by increasing their satisfaction, but also makes a significant contribution to the overall performance of your company. primedocs gives you a decisive advantage in the digital transformation of your corporate communications.
Are you ready to take advantage of primedocs? Let's bet that our template management software will quickly become an indispensable resource for your employees.
Start now and experience the comprehensive benefits for yourself!
Interesting articles on the topic
Smart Microsoft functions help to optimize the use of resources
Learn how automated workflows with our primedocs template software can boost your productivity and save important resources. We will be pleased to offer you advice on how to use primedocs in your business.
