A busy working day often brings with it a storm of emails. Statistics show that professionals receive around 25 business emails a day. If you find yourself in this stream, you are not alone.
Companies need to ensure that their employees can react quickly, write clear messages and make important information easily accessible.
Have you thought about how much time you could save if every email response was up to 50% more efficient?
Let's assume that your company has around 200 employees who receive an average of 25 business emails a day and need around 10 minutes for each reply.
| employees | 200 |
| number of e-mails per day | 25 |
| total all emails for your company | 5'000 |
| time to reply to these e-mails (10min) | 50’000min / 833 working hours |
| 50% increase in productivity using the primedocs template software | 416 working hours saved |
Does that sound interesting to you? Then get to know the other advantages of primedocs template software for Outlook.
Previous sections show that the use of primedocs template software leads to significant efficiency gains when composing emails.
What specific differences are there in practice when using primedocs instead of the conventional standard Microsoft Office functions in Outlook?
Outlook feature |
Outlook without primedocs template software |
Outlook with primedocs template software |
|
CI/CD conform |
No |
Everything automatically 100% in the corporate design, e.g. only desired fonts, colors, formatting, etc. |
|
Management of templates and text modules |
Individual, local and manual |
Centralized via an admin area, which ensures that it is always up to date |
|
Browsability of templates |
Fairly difficult |
Fast and easy |
|
Authorization system for templates |
No |
Yes |
|
User profiles for different sender blocks |
No |
Yes, your employees with multiple functions can easily select multiple profiles |
|
Time-controlled marketing campaigns in the address block |
No |
Yes |
|
Central management of signatures (sender block) |
Manually |
Yes, all emails from all employees are sent "in one go" |
The standard functions of Outlook are not sufficient to achieve a significant increase in administrative efficiency.
Another example of the above scenario are the so-called text modules or text fragments that can be used repeatedly in Outlook.
The following distinction is made in terms of functionality:
Microsoft Office building blocks |
primedocs text blocks |
|
|
|
Here is an overview of all the differences between Outlook manual building blocks and primedocs text blocks:
Outlook feature |
MS building blocks |
primedocs text blocks |
| Save a frequently used text | Yes | Yes |
| Drag & drop | No |
Yes |
| New modules with just a few clicks | No |
Yes |
|
Sharing text blocks with |
Difficult |
Yes |
| Easy-to-use selection of existing modules | No |
Yes |
| Centralized storage on server | No |
Yes |
| Various access rights | No | Yes |
| Setting favorites | No | Yes |
A step-by-step introduction of the template software promises a considerable increase in your efficiency with minimal setup effort.
This investment not only has a long-term positive effect on your employees by increasing their satisfaction, but also makes a significant contribution to the overall performance of your company. primedocs gives you a decisive advantage in the digital transformation of your corporate communications.
Are you ready to take advantage of primedocs? Let's bet that our template management software will quickly become an indispensable resource for your employees.
Start now and experience the comprehensive benefits for yourself!