Monday morning. 8:55 am.

A sales employee sits tensely in front of his laptop. A presentation that will decide on an important customer is due to start in five minutes. The room is quiet - except for the nervous typing on the keyboard.

Then comes the shock: the customer logo on the slides is out of date. Some of the content looks chaotic. He scrolls frantically through the old template, copying and pasting text by hand, adjusting colors and fonts. The clock is ticking relentlessly.

The result? A presentation that stands up, but looks anything but professional. The customer says nothing, but you know what that means: trust that is quietly dwindling.

Sales teams around the world lose time, nerves and ultimately deals because they have to improvise instead of being prepared.

But there is a solution. The template software you need to create stress-free, structured and professional presentations.

How did this sales rep turn his crisis into a triumph? Read on in this article.

How to create a PowerPoint presentation that wows customers in just a few minutes

Presentations are part of many companies' everyday work - but how often do they become a stress test? Outdated templates, time-consuming adjustments and a lack of efficiency cost time and nerves.

Do these situations sound familiar to you?

• How often have you used old slides only to find that they are not compatible with the new design?
• How much precious time have you wasted because you simply couldn't find suitable images for your presentation?
• Has it ever happened to you that the layout of your presentation didn't fit right away and you had to laboriously adjust everything?
• You probably know this: manually adapting content to a new layout is not only time-consuming, but also frustrating.
• Have you ever wondered how you're supposed to manage it if you still have most of the work ahead of you after editing ten slides?
• Have you noticed how difficult it can be to keep track of a consistent design in a large presentation?
• How often do your efforts to integrate meaningful diagrams into your presentation without formatting problems fail? Graphics are distorted, font sizes are not correct, colors deviate from the corporate design - and manual reworking costs valuable time.

Solution approaching...

After a nerve-wracking start, it becomes clear. The standard solutions from Microsoft and the confusing manual templates that the sales employee has been using so far are not going to save the day. Hours of work to create a perfect presentation is not the solution. It is the problem.

Every minute counts before a customer meeting - time that should be used optimally for the essentials.

Let's continue the story of the sales representative:

Today is another Tuesday morning. It is again 08:55.

In the meantime, the sales employee's company has introduced the primedocs template software. With primedocs, he has the crucial tool he needs to keep calm before every customer meeting.

What highlights of the software supported the sales employee before this meeting?

Automatically customized

Shortly before the meeting, the sales employee creates a customized presentation. Whereby “create” is not the right word, because he selects the most important criteria for the perfect customer presentation via the primedocs Buddy. For example, the desired language can be selected, whether a long or short company presentation should be included, which reference projects should be presented, etc.

The title slide with a strong image

He still remembers the days when he had to spend hours looking for a suitable image for the presentation - often with a semi-professional end result. Now he simply clicks into the primedocs image gallery and he has a professional, license-compliant image that has been approved by his company. No long searches, no uncertainty.

Add a new slide

Shortly before the meeting, he realizes that an additional slide is needed. In the past, this would have meant adjusting fonts, matching colors and readjusting the layout - a task that often took longer than expected. But with primedocs, he can insert the desired additional slide from an already approved and corporate design-compliant slide set. No rework, no lost time.

Using external content in your own corporate design

The sales employee finds an old, external slide that fits the topic perfectly. In the past, he would have hesitated to use it - because the format and design usually didn't match. But now? He simply drags the slide into the presentation and primedocs automatically adapts the basic structure. Font sizes, colors, layout - everything is perfect. In just a few seconds, the slide is integrated as if it had always been part of the presentation.

A diagram should break up the text content

The sales employee wants to show the potential customer how much time he can save by using his software.

In the past, creating such a diagram in the CI/CD colors was a time-consuming process: inserting the diagram, correcting the colors, manually adjusting the axes. Every small adjustment could upset the entire design. Today, one click is all it takes - primedocs ensures that the diagram is automatically inserted in the desired corporate design. Colors, fonts and proportions are immediately correct, without any additional effort.

Now create the agenda

It makes sense to create an agenda so that participants know what will be discussed over the next few minutes. But creating one using the standard PowerPoint tools is time-consuming. With primedocs - you guessed it - it's really quick. Click on the “Table of contents” button, briefly select which slides should be mentioned and the agenda is created. In the desired corporate design, of course.

It is now Tuesday morning. 09:00, the meeting begins.

The presentation is ready - and not just on time, but professionally and convincingly. The customer is impressed by the clear structure, the uniform slides and the meaningful graphics.

What used to be hectic chaos is now a controlled process. primedocs has turned the 5-minute crisis into a success.

And the sales representative? He has won the customer's trust - and the deal at the same time.

primedocs with AI: even more powerful with Microsoft Copilot

Microsoft Copilot is an AI-supported assistant that helps you work even faster and more efficiently in Microsoft 365. It can write texts, formulate emails, analyze data and even create presentations. And in combination with a primedocs PowerPoint template, it can also do this in the desired corporate design.

• The desired primedocs PowerPoint template is opened.
• The content is generated via the Microsoft Copilot by means of input (prompts).
• Correct corporate design: the content generated by Microsoft Copilot is inserted directly into the open primedocs PowerPoint template, which has the desired corporate design.
• Editing functions: The powerful primedocs functionalities can now also be used in post-editing (e.g. inserting shared images) of the presentation.

Microsoft Copilot and primedocs - a powerful combination.